Privacy Notice

INTELLECTA FLOW processes personal and technical data only as necessary to operate the platform, provide requested services, protect accounts, manage learning experiences, and maintain integrations explicitly authorized by each user.

Data we may process

• Identification, account, and contact data.
• Learning, progress, booking, and attendance data.
• Payment and platform operation data.
• Communication preferences.
• Technical data from authorized integrations, including provider identifiers, associated email, granted permissions, and OAuth tokens when required to maintain a connection.
• When you connect Google services, the data strictly necessary to provide the authentication, availability, and calendar synchronization functionality you request.

Google integration

INTELLECTA FLOW allows users to voluntarily connect a Google account to use authentication and Google Calendar functionality.

When you use Sign in with Google, INTELLECTA FLOW may receive basic information from the authorized account, such as account identifiers, name, and email address, exclusively to authenticate or link your account with the platform.

When you connect Google Calendar, INTELLECTA FLOW requests only the permissions necessary to provide the calendar functionality offered by the platform. This may include checking availability and creating, reading, updating, or deleting calendar events related to learning sessions and educational activities managed through INTELLECTA FLOW.

Google Calendar access is voluntary and begins only when the user chooses to connect their account. Granted permissions are used exclusively to provide the requested functionality. INTELLECTA FLOW does not use data obtained through Google APIs for advertising, remarketing, or advertising profiling.

OAuth tokens required to maintain the connection are stored using appropriate security measures. Users may disconnect the integration from INTELLECTA FLOW and may also revoke authorization from their Google account.

Sharing, transfer, and disclosure of Google user data

INTELLECTA FLOW does not sell user data obtained through Google APIs.

INTELLECTA FLOW does not share or transfer user data obtained through Google APIs to third parties except when strictly necessary to provide functionality requested by the user and with their consent, to protect the security of the platform or its users, to comply with applicable legal obligations, or in other circumstances expressly permitted by Google policies.

When technical service providers acting on behalf of INTELLECTA FLOW are involved in operating infrastructure or providing requested functionality, access is limited to what is strictly necessary to provide the relevant service and is subject to applicable data protection measures and obligations.

Google Workspace API and artificial intelligence use

User data, including raw, aggregated, anonymized, or derived data, obtained through Google Workspace APIs is not used to develop, create, train, or improve generalized artificial intelligence or machine learning models.

INTELLECTA FLOW does not transfer data obtained through Google Workspace APIs to external artificial intelligence or machine learning providers for the purpose of developing, training, or improving generalized models.

INTELLECTA FLOW's use of information received from Google APIs complies with the Google API Services User Data Policy, including the Limited Use requirements.

Zoom integration

When a teacher chooses to connect their own Zoom account, INTELLECTA FLOW uses OAuth to request only the permissions needed to identify the authorized account and create, read, update, or delete meetings associated with academic sessions. OAuth tokens are stored encrypted and are not used for advertising or to access meetings unrelated to the educational operation of the platform.

Teachers can disconnect Zoom from their portal. INTELLECTA FLOW will attempt to revoke current OAuth access and will remove locally stored OAuth tokens. Users may also remove the authorization from their own Zoom account.

Purposes

Data is used to provide classes, classrooms, assessments, scheduling, bookings, payments, support, security, transactional communications, and integrations explicitly authorized by the user.

Security and retention

INTELLECTA FLOW applies technical and organizational measures intended to protect information, including encryption for sensitive credentials and tokens stored by the application.

Information is retained only for as long as necessary to provide requested functionality, maintain platform security, and comply with applicable legal obligations. When an integration is no longer required or the user withdraws authorization, INTELLECTA FLOW stops using the associated credentials and applies the corresponding revocation, deletion, or limited retention processes when retention is required by law.

Your data rights

Subject to applicable law, you may request information about the personal data we process and, where applicable, exercise rights of access, correction or rectification, deletion, objection, restriction of processing, portability, and withdrawal of consent.

To exercise a right or submit a privacy request, contact the support channel published by INTELLECTA FLOW and include “Privacy” in the subject. Your request should reasonably identify the account and the right you want to exercise. We may request additional information only when necessary to verify identity and protect the account before processing a request.

Contact

See the public Support page for support channels, hours, and the initial response target.